EHR + Clearinghouse + AI Scribe · all-in-one
Stop paying per clinician
for your behavioral health EHR.
Already-certified agencies on TherapyNotes, SimplePractice, or AdvancedMD pay $59-150 per clinician per month + separate clearinghouse fees. AgenciesForge bundles your EHR + Stedi clearinghouse + AI claim audits + AI note drafting into one flat tier with unlimited clinicians.
🔒 HIPAA-compliant · Full BAA chain⚡ Stedi clearinghouse · official partner🛡 SOC 2 Type 1 in progress👥 Unlimited clinicians · no per-seat fees
The real cost of your current EHR stack
Per-clinician pricing adds up fast — and most BH/DD EHRs charge separately for the clearinghouse. Here's what an agency on TherapyNotes or SimplePractice actually pays once you add billing back in.
5 clinicians
TherapyNotes (5 × $59) + Stedi-like clearinghouse ~$30
~$325/mo
AgenciesForge
$199/mo
Save ~$1,500/yr
10 clinicians · most common
SimplePractice (10 × $79) + clearinghouse ~$30
~$820/mo
AgenciesForge
$499/mo
Save ~$3,800/yr
25 clinicians
AdvancedMD (25 × $150) + clearinghouse ~$30
~$3,780/mo
AgenciesForge
$1,099/mo
Save ~$32,000/yr
Pricing comparison uses competitors' lowest published per-clinician tier + a conservative ~$30/mo for a separate clearinghouse (most agencies pay more). Your actual savings depend on your current stack.
What's actually included
Most EHRs are charting tools. We're a platform.
| Capability | TherapyNotes / SimplePractice | AgenciesForge |
|---|---|---|
| Per-clinician pricing | $59 - $150 / clinician / mo | Unlimited clinicians, flat-tier |
| Stedi clearinghouse (270 / 271 / 837P / 835) | Separate — usually $25-50/mo | Bundled |
| 15-point AI claim pre-submit audit | Manual review or 3rd-party tool | Built in · $0.04/audit absorbed |
| AI session-note drafting (SOAP/BIRP/DAP) | $50-150/mo add-on for AI scribe | Built in · all 4 formats |
| Multi-language patient comms (15 languages) | Manual translation | Auto-translated emails + on-demand |
| DD / IDD waiver workflow (PCP, MUI, DSP) | Generic notes only | State-specific (DODD / OPWDD / DDS / APD / ODP / HHSC / BHDDA) |
| HHC OASIS-E + PDGM + EVV | Not supported | Built in |
| WENO ePrescribing (EPCS + PDMP) | Separate DrFirst contract | Integrated · code-segmented |
| Inbound fax routing + AI classification | None or 3rd-party | Built in · iFax bundled |
| Telehealth (HIPAA-compliant) | Daily.co / SimplePractice video — extra | Self-hosted LiveKit · included |
| BAA + HIPAA chain | Vendor BAA only | Full upstream chain (AWS · GCP · Stedi · iFax) |
30 minutes to migrate
The biggest objection to switching EHRs is "but my data is in [X]." Here's how we handle it.
Step 1
Export your patient list
Pull a CSV from TherapyNotes / SimplePractice / AdvancedMD. Every major EHR supports patient-list export.
Step 2
Drop it into Patients → Import
Common column names auto-detected (name / DOB / email / insurance / member ID). Duplicate detection runs on email + DOB so reimports don't create twins.
Step 3
Run a 270 eligibility batch
Coverage info populates each chart in ~5 seconds. Your billing is live the same day — no waiting on clearinghouse enrollments (Stedi already has them on file).
Note historic data (sessions / claims from your old EHR): stays archived in your old system for HIPAA retention. AgenciesForge handles everything from your migration date forward. Most agencies keep a read-only login on their old EHR for 7 years (HIPAA retention floor) and stop paying for new users — total cost ~$30-50/mo, not the full per-seat tier.
Common questions
How is this priced so much lower than competitors?
Three structural reasons: (1) we run on Google Cloud Run with autoscaling — costs flex with your usage instead of being a fixed per-seat amortization; (2) Stedi is bundled at the platform-wide commitment tier, not per-agency, so we get volume pricing competitors don't access; (3) we charge for capacity (patient count), not seats. Adding clinicians costs us roughly nothing — so we don't bill you for it.
Is it really HIPAA compliant?
Yes — full upstream BAA chain. AWS BAA covers Bedrock (AI). Google Cloud BAA covers Firestore, Cloud Run, GCP Speech-to-Text, GCP Translation. Stedi BAA covers the clearinghouse. iFax BAA covers fax. Resend BAA covers email. Counsel-approved customer BAA is signed in-account before first patient. PHI is encrypted at rest with AES-256-GCM and field-level encryption on top of Firestore's envelope encryption.
What about my existing claims that are still in flight?
Claims you already submitted via your old clearinghouse continue to flow through that path until they pay or deny. AgenciesForge handles claims from your migration date forward. Most agencies finish out the prior month's claims on the old system and start new month claims on AgenciesForge — clean cutover, no double-billing.
What if I have DD/IDD waiver clients or HHC patients?
That's our wheelhouse — most generic BH EHRs don't handle waiver workflows (MUI, PCP, DSP credentialing, EVV) or HHC requirements (OASIS-E, PDGM, 485, NOA, LUPA) well. AgenciesForge ships state-specific paths for Ohio DODD, NY OPWDD, CA DDS, FL APD, PA ODP, TX HHSC IDD, OR BHDDA. HHC compliance suite is also built in.
Can I keep using my current EHR while I evaluate?
Yes — start a 7-day demo trial, import a few test patients, run an eligibility check, draft a note with AI Forge. No commitment, no Stripe card. If it doesn't fit, walk away. If it does, you've already done the hard part of migration on your test data.
What's the catch on "unlimited clinicians"?
None on clinicians. The tiering is on active patient count— Starter (50) / Professional (200) / Enterprise (500). Most agencies hit the patient cap long before they need to upgrade for compliance/team features. Capacity-tiered pricing is the right model for agencies; per-seat is a SaaS-vendor cost-amortization model that doesn't match how agencies actually scale.
Who's behind AgenciesForge?
Built by clinicians + technologists who started their own behavioral-health agencies in Ohio and ran headfirst into the gap between "EHR vendor pricing" and "agency operating reality." We don't sell to solo therapists or 100-clinician hospital groups — we sell to the 5-50 clinician BH / DD / HHC agency segment that the big EHRs ignore.
See the EHR your team is actually paying for.
7-day demo. No Stripe card. Real eligibility + claim test in sandbox mode. If you don't see a 50%+ cost reduction vs. your current stack, walk away — and your CSV import is yours to keep.
Questions? hr@agenciesforge.com