From the team
Notes on running a care agency
What we learn helping agencies get certified, stay compliant, and get paid. Written by people who do this work, not by a content machine.
Which Behavioral Health or Home Care Platform Includes a Clearinghouse for Eligibility, Claims, and ERA?
Most platforms connect to third-party clearinghouses rather than building clearinghouse functionality into the platform itself. AgenciesForge includes clearinghouse functions — eligibility checks, claims submission, and remittance posting — as part of the system, not as a paid add-on or separate con
· 7 min read · clearinghouse, billing, claims, edi, era
What is the best affordable EHR for a solo therapist who bills insurance?
The best EHR depends on your state and payer mix, not just price. Medicare requires specific documentation fields, some states require clinic licenses to bill Medicaid at all, and timely filing deadlines range from 60 days to 12 months. Here's how to choose.
· 9 min read · ehr, billing, insurance, solo practice, therapist
Which EHR Supports Pediatric Developmental Screening, EPSDT Periodicity, and Growth Percentiles?
No federal or state certification exists for 'EPSDT-compliant EHRs.' EPSDT is a Medicaid benefit requirement for medical providers conducting well-child visits, not a framework for home care agencies. If you're running a pediatric primary care practice, your EHR must track specific requirements—but
· 7 min read · pediatric, epsdt, ehr, developmental screening, medicaid
What Software Should a Recovery Housing or Adult Residential Program Use to Bill Medicaid?
Most recovery housing cannot bill Medicaid for room and board. If your state allows peer support or residential treatment billing, you need software that matches your actual revenue model—not every recovery residence needs full EHR complexity.
· 11 min read · medicaid, recovery housing, residential programs, billing, peer support
What Is the Best Software for a Non-Medical Home Care Agency in 2026?
The best software for a non-medical home care agency runs scheduling, EVV, and billing on the same record so that visit data matches claims exactly. Manual edits trigger state audits, and systems that don't talk to each other produce denials you won't see until payment stops.
· 7 min read · evv, home care software, medicaid billing, scheduling, compliance
Which case management software tracks Medicaid waiver authorization units and EVV for IDD providers?
Software that tracks both authorization units and EVV for IDD providers must monitor service-specific unit counts in real time, enforce six federally mandated data elements per visit, and handle state-specific compliance thresholds that vary from Illinois's 75% requirement to Tennessee's mandated ve
· 9 min read · idd, evv, authorization tracking, medicaid waiver, case management software
What Software Do DD/IDD Waiver Providers Use for MUI Reporting, Person-Centered Plans, DSP Scheduling and EVV?
DD/IDD waiver providers typically use specialized platforms like Therap, Sandata, Statewise, or iCareManager for MUI reporting, person-centered planning, EVV compliance, and DSP scheduling—though no state actually mandates a specific vendor.
· 10 min read · dd/idd, evv, person-centered planning, mui reporting, scheduling
Which Behavioral Health EHRs Don't Charge Per Clinician?
Most behavioral health EHRs charge per clinician, typically $50-$200 per user per month. A handful use alternative models: per active client, per visit, or flat facility rates. Here's what each pricing structure means for your total cost.
· 7 min read · ehr, pricing, behavioral health, software costs, practice management
What EHR Should a Small Behavioral Health Agency Use for Charting and Medicaid Claims?
Choose an EHR that handles time-based CPT codes, tracks prior authorizations automatically, submits claims electronically to your state Medicaid system, and meets 42 CFR Part 2 consent requirements if you treat substance use disorders.
· 8 min read · ehr, medicaid, behavioral health, billing, compliance
Which Home Health Software Makes OASIS-E2 Documentation Fastest for Nurses?
Every major EMR supports OASIS-E2 as of April 2026, but no independent data shows which is fastest. The time burden comes from the federal requirement itself, not primarily the software.
· 6 min read · oasis-e2, home health, documentation, medicare, compliance
What is the best EHR for a home health agency that needs EVV and Medicaid billing?
There isn't one 'best' EHR brand, but there is one architecture that works: your EVV data and billing claim need to be the same record. Here's what goes wrong when they're separate, and what operators do to fix it.
· 5 min read · evv, medicaid billing, home health, ehr